Overview

Two years ago, Front acquired Meetingbird to bring a leading calendar and scheduling experience to Front. With the recent launch of the new Front Scheduling, our team has brought the best of Meetingbird to Front’s email and calendar platform.

With the launch of the new Front Scheduling, we’ve made the difficult decision to retire Meetingbird on December 21st, 2020 to allow our team to focus our development efforts toward Front Scheduling. This means that scheduling links will continue to work until December 21st, but after that scheduling links will no longer work and you won't be able to continue using Meetingbird. With this in mind, we recommend replacing any Meetingbird scheduling links you're using by migrating to Front Scheduling by December 21st. In this article, we’ll walk you through how to make that transition.

What’s changed?

Front Scheduling offers a number of new improvements over Meetingbird:

  1. Composer integration: a deep integration with Front’s email composer allows you to offer potential meeting times with just a few clicks from the composer without ever having to leave your email.

2. Improved design: a redesigned user experience makes it much easier to create and customize your Scheduling Links.

3. More videoconferencing options: support for Microsoft Teams and Skype Meetings videoconferencing has been added alongside Google Hangouts and Zoom

Note that Front syncs with both Gmail and Outlook accounts, so you don't need to switch your email or calendar provider to use Front Scheduling.

To simplify the user experience, Front Scheduling does not include some less frequently used features from Meetingbird:

  • Homepage: The Homepage feature where multiple scheduling links could be added to a single page is not available in Front Scheduling. You can still create multiple scheduling links for the different types of meetings you want to schedule.
  • Customizable reminder and confirmation emails: customizable meeting reminder emails and meeting confirmation emails are no longer provided on scheduling links. People who book meetings with you will still get an invitation directly from your calendar for the event they booked.
  • Meeting templates: meeting templates are not supported when inserting meeting times into an email.

It’s also important to note that Front’s pricing plans start at $9/user/month. All Front plans include Front Scheduling.

How to migrate from Meetingbird to Front Scheduling

To migrate from Meetingbird to Front Scheduling, you’ll need to create a Front account and then manually recreate any scheduling links you’re using from Meetingbird in Front. Depending on how many scheduling links you have, this process can take about 5-10 minutes.

Step 1

If you don’t already have a Front account, you can sign up for a free trial and create an account. If you’re interested in learning more about Front first, you can watch an overview of Front Scheduling or request a demo of Front.

Step 2

Once you’ve successfully created a Front account, open the Calendar integration in the right sidebar. You may see a prompt to connect a Google or Office365 account if you haven’t already. From the calendar integration, click the “View scheduling links” button.



Step 3

Click New Scheduling Link to open the scheduling link creator.


Step 4

You’ll now see a popup to configure your scheduling link. Click Add available meeting times to pick the times that you’d like to offer.


Step 5

Here, you can choose Recurring or Standard availability depending on the scheduling link you’re migrating from Meetingbird:

  • Recurring: Provide the same meeting availability week-to-week, such as every Tuesday from 9am to 4pm. To prevent you from getting double-booked, time slots will be automatically hidden from meeting requestors if times conflict with existing events on your calendar.
  • Standard: Specific time and dates in mind that are not recurring, such as June 20th, 2pm-4pm and June 22nd, 10am-12pm. You will see your calendar and be able to choose your desired times.


Step 6

Back in the Availability settings section, you can continue copying settings from your Meetingbird scheduling link to your Front scheduling link.

  • Calendar: Controls the calendar that meetings will be added to. By default, this is set to your default calendar. This corresponds to the Calendar setting in the “Availability and Calendar Settings” section in Meetingbird.
  • Prevent double booking: Ensures that viewers of your scheduling link aren't able to book meeting slots that overlap with existing events on your calendar. By default, your default calendar will already be selected here, but you can also add or remove additional calendars to customize this behavior. This corresponds to the Prevent double booking on setting in the “Availability and Calendar Settings” section in Meetingbird.
  • Additional guests: Allows you to automatically invite other people, such as a teammate, to meetings booked on your scheduling link. This corresponds to the Additional guests setting in the “Event Settings” section in Meetingbird.
  • Meeting buffer: Set a buffer time between meetings to prevent having meetings booked back-to-back. This corresponds to the Meeting Buffer setting in the “Other Settings” section in Meetingbird.
  • Advance notice: Set an amount of time for advance notice before your meeting start time; people will not be able to book a meeting within your set time preceding a meeting, to prevent last-minute bookings. This corresponds to the Advance Notice setting in the “Other Settings” section in Meetingbird.
  • Start time increments: Choose the start times presented to users for your scheduling link. Choosing 1 hour will start each meeting slot at the hour; choosing 30 minutes will start meeting slots at 1pm, 1:30pm; and so forth. This corresponds to the Start time increments setting in the “Availability and Calendar Settings” section in Meetingbird.


Step 7

In the Meeting settings section, you can customize the details of the calendar event that’s created after someone picks a time on your scheduling link, like the meeting title, duration, video conferencing (Zoom, Google Hangouts, Microsoft Teams, and Skype Meetings are supported), location, and description.

You can also add questions that users are required to complete before booking a meeting with you. For example, a sales representative can ask visitors to provide their company size and industry before booking a meeting.



Step 8

You can use the Link & URL and Appearance sections to customize this scheduling link’s name, URL, greeting, display name, and color. All of these settings in Front Scheduling behave just like they do in Meetingbird.


Step 9

Once you’re done configuring your scheduling link, click the blue Save button. You’ll now see your Scheduling Link in your list of scheduling links. From here, you can copy your link and share with anyone for easy meeting scheduling!

If you have an old Meetingbird scheduling link in places like an email signature or on your website, you'll also want to make sure you replace that link with your new Front Scheduling link.

To learn more about the new Front Scheduling, check out these articles:

Questions?

If you have any other questions about the transition from Meetingbird to Front Scheduling, feel free to reach out to [email protected].


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